Electronic reporting allows Eligible Professionals and Eligible Hospitals with certified electronic medical records to meet the Promoting Interoperability Program measures related to Public Health.

    Public Health Objectives
    Public Health Objectives for Eligible Hospitals and Critical Access Hospitals
    Public Health Measure Eligible Hospital (EH) Requirement Health Department Status
    Measure 1: Immunization Registry Reporting EH is in active engagement with the public health agency to submit immunization data and receive immunization forecasts and histories from the public health immunization registry. The Health Department is able to send both immunization histories and forecasts. 
    Measure 2: Syndromic Surveillance Reporting EH is in active engagement with a public health agency to submit syndromic surveillance data from an urgent care setting. Accepting Syndromic Surveillance Reporting. See Eligible Hospital Instructions.
    Measure 3: Electronic Case Reporting EH is in active engagement with a public health agency to submit case reporting of reportable diseases. Onboarding reporters through APHL/AIMS. Please contact: [email protected]
    Measure 4: Public Health Registry Reporting EH is in active engagement with a public health agency to submit data to public health registries. Not ready at this time to receive Public Health Registry Reporting.
    Measure 5: Clinical Data Registry Reporting EH is in active engagement to submit data to a clinical data registry. Not applicable to the Vermont Department of Health. For more information, see Public Health Objective Reporting.
    Measure 6: Electronic Reportable Laboratory Result Reporting EH is in active engagement with the public health agency to submit electronic reportable laboratory results. All Eligible Hospitals are currently engaged.
    Public Health Objectives for Eligible Professionals*
    Public Health Measure Eligible Professional (EP) Requirement Health Department Status
    Measure 1: Immunization Registry Reporting EP is in active engagement with a public health agency to submit immunization data and receive immunization forecasts and histories from the public health immunization registry. VDH is able to send immunization histories and forecasts from the Immunization Registry.
    Measure 2: Syndromic Surveillance Reporting EP is in active engagement with a public health agency to submit syndromic surveillance data. Not ready at this time to receive Syndromic Surveillance Reporting from EPs.
    Measure 3: Electronic Case Reporting EP is in active engagement with a public health agency to submit case reporting of reportable conditions. Onboarding reporters through APHL/AIMS. Please contact: [email protected]
    Measure 4: Public Health Registry Reporting EP is in active engagement with the public health agency to submit data to public health registries. Not ready at this time to receive Public Health Registry Reporting.
    Measure 5: Clinical Data Registry Reporting EP is in active engagement to submit data to a clinical data registry. Not applicable to the Vermont Department of Health. For more information, see Public Health Objective Reporting.

    *NOTE: Health Department is not ready at this time to receive HL7 electronic messages from EPs for the Cancer Registry.

     

    Immunizations

    The Vermont Department of Health Immunization Registry can receive submission of immunization data. 
    Format: HL7 VXU v2.5.1

    Resources

    Contact Information

    Request a connection. For questions or support, please contact [email protected]

     

    Electronic Laboratory Reporting

    Vermont Department of Health can receive electronic laboratory reports (ELR) from Eligible Hospitals. 
    Format: HL7 ORU v2.5.1

    Resources

    Contact information

    [email protected]

    Electronic Case Reporting

    Vermont Department of Health uses the HL7 electronic initial case report (eICR) standards (R1.1 and R3.1) for electronic case reporting (eCR) to support the new CMS Promoting Interoperability regulations for eCR. It is these standards that we will use to eventually eliminate manual reporting requirements. We also require the use of APHL AIMS and the Reportable Condition Knowledge Management Systems (RCKMS) to ensure appropriate reporting.

    To communicate your intent to onboard or for any eCR-related questions, please e-mail [email protected].

    For more information, please visit the following sites:

    Declaration of Readiness

    In May 2022, Vermont declared readiness to receive eCRs from healthcare organizations (HCOs) eligible for the CMS Promoting Interoperability Program (PIP). Additionally, on May 30, 2023, Vermont declared readiness to receive eCRs from CMS Merit-Based Incentive Payment System (MIPS) program-eligible clinicians and ambulatory providers.

    Syndromic Surveillance

    The Vermont Department of Health has the capacity to accept electronic data from hospitals that meets stage 2 meaningful use (MU2) standards for syndromic surveillance. This capacity is being achieved through the department’s adoption of BioSense 2.0, a syndromic surveillance system developed by the Centers for Disease Control and Prevention (CDC). The department is not currently accepting syndromic surveillance data from Eligible Professionals.

    Sharing & Data Use Agreement

    Eligible Hospitals wishing to enroll in this new syndromic surveillance program must first sign the BioSense 2.0 Vermont Information Sharing & Data Use Agreement (DUA). A template DUA can be found below.

    Before signing this document, contact ahs[email protected] for a DUA with your facility’s information.

    Guides and Requirements

    Eligible Hospitals who are adopting this new syndromic surveillance program should consult these materials:

    • Data Set Requirements for BioSense 2.0, v.3.1
    • The following PHIN Guides:
      • PHIN Messaging Guide for Syndromic Surveillance: Emergency Department and Urgent Care Data, Release 1.1 (August 2012)
      • PHIN Messaging Guide for Syndromic Surveillance: Emergency Department and Urgent Care Data, Addendum Release 1.1 (August 2012)
      • PHIN Messaging Guide for Syndromic Surveillance: Emergency Department and Urgent Care Data, Release 1.1 (August 2012) Testing Clarification Release 1.2 (February 2013)

    Contact information

    [email protected]

     

    Email Requests for Promoting Interoperability Program Documentation

    For More Information