Immunization Records in Vermont

The Vermont Immunization Registry (IMR) is a secure, centralized health information system containing Vermonters' immunization records. Medical providers and school nurses use the IMR to find patient histories, print IMR reports and report coverage.

Update

The Immunization Registry Team is excited to announce updates to Automatic HL7 messaging (VXU) are complete. This includes accepting updates, edits, and deletions from a practice’s EHR, and Vaccine National Drug Codes (NDC). Print and save our Quick Reference Guide for more information.

Quick Tip

Access to the Registry is limited to medical professionals and school users. Looking for vaccine records for yourself or as a guardian? Please visit our record request page and follow a few simple steps to get started. 

Vaccine Record Requests

Immunization Registry Login and System Information

Log on button for Immunization Registry

Phone: (888) 688-4667 
Option 1: vaccine records requests (instructions)
Option 2: for password reset
Option 3: support for non-medical professionals, general questions
How to get access to the IMR

Access to the Registry is limited to medical professionals and school users. Looking for vaccine records for yourself or as a guardian? Please visit our record request page and follow a few simple steps to get started. Medical providers and school/Licensed Child Care users may apply for an IMR account by selecting and completing a Confidentiality Agreement (scroll to the bottom of the initial page to click "Start Filling"):

Please note the Registry Team only accepts agreements through our Digital Forms. Agreements sent through fax, physical mail, or email are no longer accepted.

Who can get access to the IMR

Vermont Immunization Registry (IMR): Access Eligibility and Restrictions

Access to the Vermont Immunization Registry (IMR) is restricted to eligible Vermont-based providers and specifically authorized third-party partners. Out-of-state providers, health systems, and immunization registries are not eligible to apply for direct IMR access solely by virtue of their role as a healthcare provider or registry administrator. Individuals may request access to their own immunization records.


Under 18 V.S.A. § 1129(c), the Vermont Department of Health may exchange confidential registry information with immunization registries in other states to obtain comprehensive immunization records. This provision authorizes information exchange between registries; it does not establish unrestricted or direct, automated access to Vermont’s IMR for out-of-state providers.


For example, New York healthcare systems and state registries do not have direct, automated access to Vermont’s immunization records. New York uses the New York State Immunization Information System (NYSIIS), or the Citywide Immunization Registry (CIR) for New York City, while Vermont maintains its own immunization registry. Because the United States does not have a single, centralized national immunization registry, immunization records generally must be obtained through authorized information-sharing processes or by requesting records directly from the originating state. Individuals who need Vermont immunization records for a New York school, employer, or healthcare provider may need to request their records from Vermont and submit them to the receiving organization.


Under 18 V.S.A. § 1124(b), appropriate health personnel, including school nurses, may access immunization records for individuals enrolled in Vermont schools or childcare facilities when access is necessary to perform official duties related to required immunizations. Access to student immunization records must also comply with applicable parental and student consent requirements under the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. § 1232g, and its implementing regulations.


Key eligibility principle: IMR access applications are limited to eligible Vermont-based providers and specifically selected third-party partners authorized by the Vermont Department of Health. Out-of-state entities should use applicable records-request or authorized interstate information-exchange processes rather than apply for direct registry access, unless specifically authorized under applicable law and Department policy.

Tips for Logging In and Password Requirements

Video Tutorial: first time login, including MFA, and troubleshooting common issues

As of September 2024, any new passwords must contain:
• a minimum of 14 characters
• numbers
• a combination of uppercase and lowercase letters
• special characters (& * % @ ...)
• and cannot include the user's first or last name
 

Other Login Tips

  • Be sure you are using Google Chrome, Microsoft Edge, or Mozilla Firefox. Other browsers are not currently supported.  Please Note: Internet Explorer may no longer be compatible. If you find you cannot use Internet Explorer any longer, please try one of the other compatible browsers.
  • Check to see if a pop-up blocker on your computer is blocking access.
  • More information on Multifactor Authentication (MFA)
  • For a new password or other questions, contact IMR user support at 888-688-4667 or [email protected].
Vaccine Names and Code Support

The printable documents below list common vaccines by type. Use the "Best IMR Selection" column to see how a vaccine should appear in the Registry. 

NDC Update

The Department of Health now requires that all immunizations sent to the Immunization Registry include the associated 11-digit National Drug Code (NDC). Please use the CDC Reference Table. Quick tip: sort the table by CVX code to find the correct NDC. 

Technical Guidance and HL7 Messaging

IMR User Secure Patient Form

This HIPAA Complaint form is the preferred method for existing Vermont Immunization Registry (IMR) users to send Protected Health Information to the Registry Team.

Secure Patient Form 

HL7 Messaging VXU

Bidirectional Messaging QBP

Immunization Registry Test System

The test system is intended primarily for Department of Health users. If you would like to know more about the test system and its use, please email [email protected].

Log on button for Immunization Registry Test

Common Issues in the IMR

This section is intended for medical professionals and school users. If you are a member of the public looking for your vaccine records, please visit our page HealthVermont.Gov/VaccineRecords

Frequently asked questions

Need to get access?

Access to the Registry is limited to medical providers and school/Licensed Child Care users. Users may apply for an IMR account by selecting and completing a Confidentiality Agreement:

Please note the Registry Team only accepts agreements through our Digital Forms. Agreements sent through fax, physical mail, or email are no longer accepted.

Experiencing difficulty logging in?

Users should check the top of this webpage for known login updates and issues, and view our YouTube Tutorial: First time login

Issues with reports opening or running as expected?

Common report issues include account permissions and web browser pop-up blockers, tips and tricks are included in our YouTube Tutorial: Reports in the IMR

Wondering what the red flag is all about?

Red flags indicate an objection, contraindication or history of varicella and are covered in our YouTube Tutorial: Red Flags

Questions about inactivating patients?

Patients that have left the state of Vermont can be removed from your practice with the Moved or Gone Elsewhere (MOGE) function, explained in our YouTube Tutorial: Moved or Gone Elsewhere

Unexpected Recommendations in the Vaccine Forecaster?

Understanding the Vaccine Forecaster in the Registry can be tricky. The best option is to view our YouTube Tutorial: Evaluated Histories and the Vaccine Forecaster

Information for Health Care Providers

Healthcare providers who administer immunizations or need access to immunization information for the purpose of delivering health care may have access to the IMR. Medical providers may apply for an IMR account by completing the Confidentiality Agreement below. Contact IMR user support at 888-688-4667 or [email protected].

Confidentiality Agreements

The Registry Team only accepts agreements through our Digital Form. Agreements sent through fax, physical mail, or email are no longer accepted.

Confidentiality Agreement Form

Guidance Manuals
Tutorials
Practice Level Reports

Practice level reports are available to Registry users from primary care practices that patients are assigned to. These reports are not available to School or Licensed Childcare users, or facilities that give vaccine but do not have assigned patients, such as pharmacies and specialty clinics. To get started using practice-level reports, first view our Introduction to Reports user video.

Name of ReportDescription
1.1 Patient List by DOBA list of patients including name, date of birth, mailing address, and phone number, sorted by date of birth
1.2 Practice View: Vaccine CoverageAn assessment of vaccine coverage for expected vaccines for the selected age range, including number and percentage of patients up to date out of the total
1.3 Vaccines Due by Practice (user guide)A list of patients considered not up to date for selected vaccine(s), by patient name and date of birth
1.4 Not up to Date ReportIncludes all patients who are not up to date for the chosen vaccine group. The easiest way to find patients negatively impacting vaccine coverage
1.5 Generate Labels for Recall NoticesAllows a user to print out mailing labels for patients who are not up to date for either one or all vaccine groups
1.6 Invalid DosesProvides a list of all instances of invalid doses, where the vaccine given does not match the accepted guidance, for all patients within the selected age range
1.7 Objections and Contraindications for PracticeProvides a list of documented objections and contraindications to vaccine for all patients within the selected age range. Also included: history of Varicella disease
1.8 Immunizations Given by PracticeA list of every vaccine reported to the registry within the selected date range, sorted by age brackets
1.9 Patients Immunized by SeriesProvides a list of every patient associated with the practice who has received an immunization under the selected vaccine group, even if they received it elsewhere
2.1 Number of Children VaccinatedEstimates the number of children the practice will vaccinate in the next year for the Vaccines for Children (VFC) Program
2.2 Immunization Quality Improvement Report (user guide)A comprehensive representation of Immunization rates for a practice. It assesses vaccine coverage, patients not up to date, and invalid doses for a set of standard age ranges within the practice

Information for Schools and Child Care Providers

School Users

School nurses and administrators at schools without a school nurse on staff may have access to the IMR for the purpose of completing the immunization coverage reporting that is required each year. School nurses and administrators may apply for an IMR account by completing the Confidentiality Agreement below.

The Registry Team only accepts agreements through our Digital Form. Agreements sent through fax, physical mail, or email are no longer accepted.

Confidentiality Agreement Form

Licensed Child Care Provider Users

Licensed and registered child care providers may have access to the IMR for the purpose of completing the immunization coverage reporting that is required each year. They may apply for an IMR account by completing the Confidentiality Agreement below.

The Registry Team only accepts agreements through our Digital Form. Agreements sent through fax, physical mail, or email are no longer accepted.

Confidentiality Agreement Form

Contact Us

Immunization Registry Records Requests
If you have lost your vaccine card and need proof of vaccination, please visit our page:
Immunization Registry User Support 
Phone: (888) 688-4667
Option 2: for password reset
Option 3: support for non-medical professionals, general questions
Topics:
Immunization
Last Updated: