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This page serves as a resource for provider offices enrolled in Vermont Child Vaccine Program (VCVP) and Vermont Adult Vaccine Program (VAVP). Providers and the Vermont Department of Health Immunization Program share stewardship of vaccine purchased through these programs. In order to protect against loss and ensure sufficient supply, proper vaccine inventory management is essential for all enrolled providers. Therefore, the ordering process requires a full accounting of state-provided doses. Concurrent with each order, provider office staff must report all vaccine loss, transfer, and administration from the previous order period.

Vaccine Inventory Management System (VIMS)

Vaccine Orders and accompanying documentation are submitted by provider offices to the Immunization Program through the Vaccine Inventory Management System (VIMS). VIMS is accessed through the Vermont Immunization Registry (IMR). Once logged into the IMR, find the VIMS link under Programs on the Patient Profile Home page.

Get COVID-19 vaccine ordering information

Go to the Immunization Registry

NEW USERS

If you do not have access to the IMR, visit the website and complete a Confidentiality Agreement or call (888) 688-4667. New Users should contact the Immunization Program ([email protected]) to set up a VIMS training call.

ROUTINE ORDER PROCESS

In VIMS, all vaccine inventory activity is documented using forms called Requests. When placing a routine vaccine order in VIMS, a user completes the Requests in the order they appear in the menu as illustrated below.

Note: Transfer and Adjust Requests can be completed at any time; the user does not need to wait until ordering to submit these. A Reconcile Request must be submitted no more than seven days prior to placing an order.