Electronic Death Registration System

Town clerk login

Browser Compatibility: The Electronic Death Registration System is compatible with Internet Explorer version 6 or higher and Firefox version 8 or higher. You cannot access the application using other browsers (Chrome, Safari, etc.). If using Internet Explorer 11.0 to access the EDRS please see the troubleshooting section.

About the Electronic Death Registration System

On July 1, 2008, the Health Department introduced the Electronic Death Registration System (EDRS). This web-based application allows funeral directors and physicians, physician assistants and advanced practice registered nurses to register death certificates at any time and from any location where web access via Internet Explorer is available. The EDRS has increased efficiency in the death reporting process by reducing the time it takes to finalize a death record from 38 days to just four days. More timely and accurate reporting of death helps loved ones heal. It also helps us better understand public health in Vermont.

More Information

Frequently Asked Questions

I forgot my user name or password. How can I recover it?

  • Call 802-828-6620 (option 1) or call toll-free 855-828-6620 (option 1) to get your username and password from the Department of Information and Innovation Help Desk.

What do I do if my username and password are not working?

  • Three failed log on attempts will result in locking your account. If you have had three or more failed attempts and it is possible that you entered your username or password incorrectly, wait five minutes and try again.
  • Call 802-828-6620 (option 1) or call toll-free 855-828-6620 (option 1) to confirm your username and password with the Department of Information and Innovation Help Desk.

I am not enrolled as an EDRS user. How can I sign up?

  • Physicians, physician assistants and advanced practice registered nurses that are not enrolled as EDRS users can enroll by completing the training titled Certifying a Death in Vermont and completing the assessment and survey at the end of the training.
  • Town clerks and their assistants can enroll as EDRS users by completing the EDRS User Agreement and faxing it to the Vital Records Department at 802-651-1787. 

What do I do if, after logging on, the system remains in a loading status?

  • A pop-up blocker may be preventing the application from opening. If after logging in you are notified by your web browser that a pop-up has been blocked, click on the options prompt and always allow pop-ups from apps.health.vermont.gov.
  • The system is only compatible with Microsoft Internet Explorer 6.0 or higher or Firefox version 8 or higher. The system will not be able to load with the use of other browsers (Chrome, Safari, etc.).

How can I make a correction on a signed or certified copy of a vital record?

What do I do if my hospital affiliation or contact information has changed?

  • This information can only be updated by the Vital Records Department. Email your updated contact information to EDRS@vermont.gov.

Other Issues

  • Email EDRS@vermont.gov or call 802-863-7275 for assistance.
  • Refer to the documents on our training materials
  • The Vital Records office is open Monday through Friday from 7:45 a.m. – 4:30 p.m.
Funeral Directors

Funeral directors are critical to death reporting in Vermont. Your role in the system is highly valued, as is your time. As we have developed the EDRS one important goal has been to assure the death reporting process is as easy and efficient as possible for you to use. We also want to be sure you are prepared and supported as you use the new forms, processes, and the EDRS.

Related resources:

Non-EDRS Users

Physicians, physician assistants and advanced practice registered nurses are required to report deaths using the EDRS within 24 hours of the death. Physicians, physician assistants and advanced practice registered nurses that are not enrolled as EDRS users can enroll by completing the training titled Certifying a Death in Vermont and completing the assessment and survey at the end of the training.

If you are experiencing difficulties and can’t wait for normal business hours to proceed, you may report the death using the Preliminary Report of Death form. Physicians should deliver the signed medical certification page of the form to the funeral director, or to the family if there is no funeral director involved, within 24 hours of the death.

IMPORTANT: The PROD is not a final death certificate. Once complete it must be submitted to the Vermont Department of Health Vital Records office within 48 hours of the death to become a registered certificate.

Physicians, PAs and APRNs

In Vermont, physicians, physician assistants and advanced practice registered nurses bear the primary responsibility for completing a certificate of death when they were the last provider in attendance of the deceased. The law allows, and it is common practice, that health care providers delegate the responsibility for gathering demographic information to the funeral director. (18 VSA § 5202)

Physicians, physician assistants and advanced practice registered nurses are required to report deaths using the EDRS within 24 hours of the death. Reporting Vermont deaths with the EDRS reduces the amount of time families must wait for burial transit permits, cremation permits and death certificates allowing them to promptly proceed with funeral arrangements and begin the process of settling the estate.  

Enrolling as an EDRS User

To enroll as an EDRS user, complete the training titled Certifying a Death in Vermont and completing the assessment and survey at the end of the training.

Related resources:

Training Materials For Physicians, PAs and APRNs
Training Materials For Demographic Users