Vaccine Storage and Handling

Needles

Failure to store and handle vaccines properly can reduce vaccine potency, resulting in inadequate immune responses in patients and poor protection against disease. Patients lose confidence in vaccines and their providers when revaccination is necessary because the vaccine(s) they received may have been compromised (exposed to inappropriate conditions/temperatures or handled improperly). 

Implementing and maintaining proper storage and handling practices will safeguard the vaccine. The Vermont Immunization Program uses guidance provided in the Centers for Disease Control and Prevention (CDC) Vaccine Storage and Handling Toolkit. The Toolkit provides best practices based on recommendations of the Advisory Committee on Immunization Practices (ACIP), vaccine manufacturers’ product information, and studies conducted by the National Institute of Standards and Technology (NIST).

Monthly Downloads-Meghan Knowles

Monthly Downloads-Nazly Guzman

Monthly Downloads-Nikola Strakova

Section I – Storage and Handling Provider Forms and Information

Here are forms to help providers implement the vaccine storage and handling requirements, and address recommendations for the Vaccines for Children (VFC) and Vaccines for Adults (VFA) programs. Guidance on recommendations for vaccine storage units and best practices in vaccine management is included.

Title Description Download Date
Vaccine Management Plan Information regarding storage and handling best practices and what a practice is expected to do in the case of a temperature excursion or emergency. View 01/24/2017
Refrigerator and Freezer Guide Guide on recommended refrigerators and freezers that meet CDC requirements and recommendations. View 04/18/2017
Temperature Log Printable temperature logs that are used to monitor daily temperatures of vaccine storage units. View 11/08/2016
Manual Freezer Defrosting Procedures Process required to defrost a freezer with frost built up. View 11/08/2016
Vaccine Storage and Handling FAQs  Frequently asked questions about proper vaccine storage and handling. View 04/18/2017
Section II – Data Loggers

Accurate temperature history that reflects actual vaccine temperatures is imperative for effective vaccine management. The Vaccines for Children (VFC) and Vaccines for Adults (VFA) programs require using only calibrated temperature monitoring devices with a Certificate of Traceability and Calibration Testing. These devices can provide an indication of length of time a unit has been operating outside the recommended vaccine storage temperature (excursion) and when an excursion occurred. Vermont Immunization Program provides continuous monitoring devices to all VFC/VFA enrolled practices. 

Title Description Download Date
Software Installation

How to set up and install the cradle used to download the data from a data logger.

View  11/08/2016
Setup

How to set up the data logger inside the vaccine storage unit and start recording.

View 11/08/2016
Cradle Installation

How to set up and install the cradle used to download the data from a data logger.

View 11/08/2016
Creating a Folder for Downloads How to create a folder where data will be automatically downloaded. View 11/08/2016
Downloading Data

How to download temperature data weekly from the data logger.

View 11/08/2016
Reviewing Downloads

How to review and interpret the downloaded data.

View 11/08/2016
LogTag Analyzer Settings

How to set the LogTag Analyzer setting.

View 11/08/2016
Reviewing Min/Max

How to review and record Min/Max temperatures using the data logger.

View 11/08/2016
Emailing Downloads

How to email the data logger file.

View 11/08/2016
Changing the Battery

How to change the battery on the data logger.

View 11/08/2016
Tips

Tips on using a data logger for temperature monitoring.

View 11/08/2016
FAQ's

Most common questions asked.

View 04/18/2017
Data Loggers in 10 Minutes

A brief presentation on temperature monitoring requirements and how to download data from the data logger.

View 11/08/2016
Section III – Training

The primary vaccine coordinator and at least one backup vaccine coordinator are responsible for managing state-supplied vaccine. Both have to be equally knowledgeable about vaccine management.  You Call the Shots is an interactive, web-based immunization training course. It consists of a series of modules that discuss vaccine-preventable diseases and explain the latest recommendations for vaccine use. Each module provides learning opportunities, self-test practice questions, reference and resource materials, and an extensive glossary.

CDC "You Call the Shots" web-based Training Courses

The primary vaccine coordinator and backup vaccine coordinator must complete the VFC module training every year – unless they received a VFC/VFA compliance site visit for the calendar year, or were not present for the duration of the site visit.

Vaccine for Children (VFC) Program Training Module

The primary vaccine coordinator and backup vaccine coordinator must complete the Storage and Handling training every year – unless they received a VFC/VFA compliance site visit for the calendar year, or were not present for the duration of the site visit.

Storage and Handling Training Module

Section IV - Storage and Handling Resources

Additional resources for providers on vaccine storage and handling, strategies for maintaining the cold chain, inventory management and emergency procedures for protecting vaccine inventories.